Automated Trust Accounting
We have created a way to automated your Trust Accounting from creating payment plan that creates deposits into a Client's trust to adding new services and expenses to trust eligible invoices within the case to applying the funds to those invoices via a trust payment.
One-click, the system will create or add to hundreds, even thousands of invoices with services rendered (i.e. Time Entries) and expenses (i.e. USCIS Fees, shipping, credit card fees, etc...)
Another click will apply funds (i.e. create trust payments) to all trust eligible invoices with a balance and clients with a trust balance.
Once apply funds is complete, Go to Billing->Transfer to get a total amount to transfer from your Trust Account to your Operating Account.
Trustvoice
What is a Trustvoice? Just like a regular invoice, you will have the same billing options such as Flat, Scheduled Payments and Payment Plans. For the first time, you can automate the process of collecting trust deposits and monitor in one view which clients are past due.
Trust Ledger
Once your client makes a payment, the payment will be deposited into their Trust Ledger. During our single-click Apply Funds process, all monies earned will automatically display as withdraws in the client's ledger.
Time Entries via Timers
As soon as you access any case a timer could automatically start or ask you if you want it to start. Once you stop the timer, you will be able to save your time entry. You will be able to process all time entries through Billing —> Billable Items.
Within each staff member's profile, you will be able to set their:
Default hourly rate
Timer round up (6, 10 or 15 minutes)
How you would like to start your timer when accessing all your cases: automatic, ask to start or manual
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Billable items will list all of your time entries and expenses. With a click of a button, the system will group them by case then create a new invoice or add to an existing trust eligible invoice within the case. The system will notify the user via email when the process has completed.
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Create template expenses within settings and use those templates within your cases to quickly populate with the amount and descriptions that will end up being line items via our Billable
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All Trust eligible invoices with a balance will be visible showing the trust balance. Another click of a button will automatically Apply Funds (i.e. Trust Payments) to the invoices. The system will notify the user via email that the process is complete and to check the Transfers section.
This section also allow a user to check for Trust Balances with a zero balance where there's a balance for a Trust Eligible Invoice.
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This section keeps a record of how much can be transferred from your Trust to your Operating Accounts. Also, when you drill into a Transfer Batch, it will display all the applied funds for each client, their case and invoice, so this is great for a historical back-up in case you need to figure out why a certain amount was transferred from your Trust to Operating Accounts.